Constitution of the Peak District Music Centres

Clause 1: Name

The name shall be Peak District Music Centres ('PDMC').

References in this constitution to the 'Association' shall be taken as meaning 'PDMC, and references to the 'Committee' shall be taken as meaning 'the Board'.

 

Clause 2: Objectives

The object of the 'Association' is the advancement of musical education for the public benefit by the provision of facilities for students at the Music Centres, and in particular by:-

i.providing practical help for the Music Centre concerts;

ii.presenting concerts and other activities;

iii.providing assistance to individuals and groups in the furtherance of their musical activities.

In the furtherance of these objectives, but not further or otherwise, this association may:-

i.receive donations, grants in aid, financial guarantees and ticket receipts for any or all of its concerts and other events that may be offered for sale to the public;

ii.raise funds and invite and receive contributions from any person or persons whatsoever by way of subscriptions and otherwise, provided that the 'Association' shall not undertake permanent trading activities in raising funds for the said objectives;

iii.do all such other lawful things as are necessary for the attainment of the said objectives.

Peak District Music Centres shall be registered as a charity.

 

Clause 3  :   Membership

Membership of PDMC shall be open to:

i.all students who are attending the Music Centres;

ii.all parents, carers and guardians of students who are attending the Music Centres;

iii.all Ensemble Directors ('EDs') and Tutors engaged by PDMC, plus the Co-ordinator and Administrator;

iv.any other person as agreed by the Trustees.

 

Clause 4: Management of PDMC

i.The management of PDMC shall be carried out by a Committee ('the Board') consisting of a minimum of 3 and a maximum of 11 elected members ('Trustees'), to include a Chairperson, Secretary, and Treasurer.

ii.Election to the Board will be made annually at the AGM.

iii.The Board may co-opt members to fill any Trustee vacancies, who shall serve until the next A.G.M.

iv.Although current EDs may not serve as Trustees, the Board may invite a representative from the EDs, and a student representative, to attend Board meetings in an advisory capacity.

v.The Board may appoint such sub-committees as may be deemed necessary, and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such sub-committees shall be reported back to the Board by a time, and in such a manner, as determined by the Board.

 

Clause 5: Finance

i.All monies raised by or on behalf of PDMC shall be applied to the furtherance of the objectives of PDMC and for no other purposes, provided that nothing herein shall prevent the repayment to members of the Board of reasonable out of pocket expenses to the limit of £20 each per annum.

ii.The Treasurer shall keep proper accounts of the finances of PDMC in a manner to be agreed with the Auditor or other Regulator as agreed by the Charity Commission.

iii.The financial year of PDMC shall end on August 31st of each year.

iv.The accounts of PDMC shall be kept in current, savings and investment accounts at one or more major banks in the UK.

v.For the withdrawal of money there shall be three signatories: Chair, Treasurer and Secretary.  Any two of these three shall be required to sign for withdrawals from the accounts.

vi.If the Committee by a simple majority decide at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the 'Association', it shall call a meeting of all members of the 'Association' who have the power to vote, of which meeting not less than 21 days’ notice (stating the terms of the resolution to be proposed thereat) shall be given. If such decision shall be confirmed by no less than a two-thirds majority of those present and voting at such a meeting, then the Committee shall have the power to dispose of any assets held by or on behalf of the 'Association'. Any assets remaining, and proceeds from the sale of any assets, after the satisfaction of any proper debts and liabilities, shall be given or transferred to such other charitable institution or institutions having objectives similar to the objectives of the 'Association' as the Committee may determine, and if in so far as effect cannot be given to this provision, then to some other charitable purpose.

vii.The Trustees shall be entitled to an indemnity out of the assets of PDMC for all liabilities properly incurred by them in the management of the affairs of PDMC, to include the benefit of Trustees' liability insurance.

 

Clause 6: Meetings

i.At least one meeting of the Board shall be held in each school term.

ii.It shall be the duty of the Secretary to give reasonable notice of all meetings.

iii.The AGM of PDMC shall be held during the Autumn term of every year. At least fourteen clear days’ notice of this meeting shall be given to all members.

iv.Items to be considered for inclusion in the agenda of meetings shall be submitted to the Secretary at least seven clear days before the date of the proposed meeting.

v.An extraordinary meeting shall be called at the request of at least a quarter of the total membership of PDMC or a majority of the Trustees.

vi.One third of the current number of Trustees (rounded up to the nearest whole number, and in any event a minimum of 2) shall constitute a quorum for meetings of the Board, one of whom must be either the Chairperson, Secretary or Treasurer.

vii.Voting at the AGM, extra-ordinary meetings and other Board meetings shall be by simple majority.

 

Clause 7: PDMC

Any alteration to this constitution shall receive the assent of not less than two thirds of the membership of the 'Association' for the time being, whether individual or representative, present and voting at an Annual General Meeting, provided that notice of any such alteration shall have been received by the Secretary in writing not less than 21 clear days before the meeting at which alteration is to be proposed.

At least 14 clear days’ notice in writing of such a meeting, setting forth the terms of the alteration, shall be sent to the Secretary and to each member of 'the 'Association' provided that no alteration shall be made to clause 2 (Objectives), clause 5vi (dissolution), or to this clause until approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained and no alteration shall be made which would have the effect of causing the 'Association' to cease to be a charity at law.

Revised and unanimously adopted at the AGM on 21st  November 2012